TERMS & CONDITIONS

Supply of Car and Transfer Services

1.1 Beauford Events will supply the Car and Transfer Services for the Wedding Day, beginning at the Pick up Time and finishing at the agreed end time. 1.2 You will pay the Price at the times stated in this contract.Beauford Events will provide the Car and Transfer Services with reasonable care and skill; and  in compliance with statutory and regulatory requirements  affecting the provision of vehicles and driving services.

1.3   A binding contract between you and us will come into being only when we sign the Order Form. Although there may be a binding contract between us, the Wedding Date will not be binding on the Company unless and until we receive your Booking Fee and the amount stated on the Order Form for the estimated Extras.

1.4 The wedding cars we provide are up to fifty years old. Although every effort is made to maintain the cars to high standard we are not able to guarantee that the Car you have selected in your Booking Form for your Wedding Day will be the Car that we are able to provide, for example in the case of unexpected engine trouble or motor failure every effort will be made to supply a replacement car at no extra cost to you.

1.5 We reserve the absolute right to substitute a modern car for any classic or vintage car in the unlikely event that there are severe weather conditions (such as snow or ice)  which make driving conditions unsuitable or dangerous for the wedding car at no extra cost to you.

1.6 We will always try to inform you in advance of the Wedding Day if we are not able to provide your preferred Car and to offer you a suitable substitute Car although that may not always be possible.

1.7   We will get as close as we reasonably can to the locations you have informed us of but depending on the road and weather conditions cannot guarantee a door-to-door service (we always carry umbrellas just in case). The driver will make every effort to visit the venues prior to the agreed date to check parking arrangements at no additional cost to you whenever possible .

1.8   The driver will navigate the route to the destination based on experience, knowledge of the local area and the use of satellite navigation. You may request a preferred route; however, should this result in extra mileage or time being incurred then a charge may be levied.

1.9   The Beauford Tourer has a roof that can be lowered. This is at the discretion of the driver and, due to the nature of the roof, for insurance purposes the full open top may only be used if two drivers are available on the day of hire to remove and replace safely.

1.10  We  have  specific  Wedding  Hire  Insurance  and  Public  Liability  cover;  however,  we  strongly  recommend  you purchase adequate travel/wedding insurance.

1.11 Drivers will be dressed in formal grey suits with peaked caps unless a specific request has been agreed prior to the event with both parties.

1.12 Ribbons and bows will be used to adorn cars in a pre -selected colour as stated on booking form.

Booking Fee, Price and payment

2.1 You will need to pay the Booking Fee at the time you place the order for the Car and Transfer Services.

2.2 You will need to pay the balance of the Price 6 weeks before the Wedding Day.

2.3 All amounts stated are exclusive of VAT and any other applicable taxes. We are currently not VAT Registered.

2.4 Booking Fees are non-refundable and non-transferable to other dates or vehicles. (Specific cancellation policies related to Covid 19 during 2021 will apply )

2.5 The Price is calculated, in part, on the following:

– the number of adults and/or children who will be transported;

– the duration of hire which will be a maximum of three hours from the pick-up Time to departing the reception.

– additional time is charged at £75.00 per hour;

– the distance required to transport you from the Pick Up location, to the Ceremony and the Reception Venue;

– the number of trips required;

– whether you require the Car for more than three hours;

– whether you require any evening transfers; and

– whether  there  are  any  other  drop  offs  or  stopping  locations  in  addition  to  the  Ceremony  Venue  and  the reception venue

2.6 We appreciate on occasion you may need to change  any of these after you have placed and signed your order, in this instance  then we will have the right to recalculate the Price you will need to pay the Company any additional amount. If you do not wish to pay the new Price then you can cancel our contract (in writing only). If you do cancel the contract in these circumstances you may have to pay the Company for the reasonable costs, expenses or other amounts which we cannot reasonably avoid because of your cancellation. Cancellations are dealt with further in clause 3 below.

– If you do not pay the Company the amounts you owe to us at the times you are required to do so then we may not provide the Car or Transfer Services.

– Any alterations made to the booking on the day of service or the requirement for extra time (including unscheduled photo stops) will be at the discretion of the driver and may incur an extra charge.

Cancellations

3.1 We often need to make arrangements and carry out planning etc for providing the Car and Transfer Services for your Wedding. This is done in advance of the Wedding Day. If you cancel the contract, we may have already spent time in doing this and may have turned away other clients.  Therefore, we may need to charge you for certain unavoidable costs.

3.2 Where you cancel the contract at any time up to 6 weeks before the Wedding Day you will need only to forfeit the Booking Fee.

3.3 Where you cancel the contract between 4 and 6 weeks before the Wedding Day you will need to pay 50% of the Price. The booking fee may be deducted from the cancellation fee.

3.4 Where you cancel the contract between 2 and 4 weeks before the Wedding Day you will need to pay 75% of the Price. The booking fee may be deducted from the cancellation fee.

3.5 Where you cancel the contract less than a fortnight before the Wedding Day you will need to pay 100%  of the Price. The booking fee may be deducted from the cancellation fee.

Our Requirements

4.1   On the Wedding Day  we  need reasonable access to the  Pick Up Location(s), the Ceremony  Venue and the Reception Venue and to have use of a parking space (and/or parking permit if available) throughout the time our staff are providing the Car and Transfer Services (if you have a car parking area or the right to use one).

4.2   At the time of booking, we need you to please advise us of any narrow or rough roads and any very steep hills that  might  cause  difficulty  to  limousines,  classic  or  vintage  cars. In the event you make us aware of  any  tricky  road conditions, we will inspect them within 14 days of receiving your booking. If we consider the journey to not be safely navigable in the Car(s) you have chosen, we will advise you and if an alternative Car(s) is not available we will refund your Booking Fee in full.

4.3  If  the  roads  deteriorate  at  any  time  prior  to  the  wedding  please  inform  us  immediately  so  we  can  perform  a safety inspection.

Your obligations

5.1 You will:

5.1. Make sure the details supplied are correct, including full postal addresses for all planned stops and timings of ceremonies or other events;

5.2 ensure that the people being transported are ready in good time;

5.3  ensure that your guests and other persons being transported by us behave in a polite and reasonable fashion to our staff during the day and that those persons do not engage in threatening or offensive behaviour or make or use threatening, offensive, derogatory, sexual or racial comments or words. If you or any of your guests or other persons being transported do behave in any of these ways we will have the right to immediately stop providing the Car and Transport Services;

5.4 ensure that your guests and other persons being transported by us do not damage our Cars. If you or any of

your  guests  or  other  persons  being  transported  do  damage  our  Cars  in  any  way  we  will  have  the  right  to immediately stop providing the Car and Transport Services and may seek to recover the cost of any repairs from you the person responsible for hiring the vehicle.

5.5  ensure  that  your  guests  and  other  persons  being  transported  by  us  wear  seatbelts  if  provided  and  observe and/or heed any safety instructions our staff give;

5.6 ensure that no red wine, other coloured drink or any food is consumed in the car.

5.7 The maximum seating capacity, as detailed by us at the time of booking, must not be exceeded. We require notification at the time of booking of the carriage of any children. We reserve the right for our drivers to refuse the carriage of any person or child who has not been booked in advance or does not have the required child or baby seat (see Terms & Conditions: Seating Capacity & Carriage of Children).

5.8  The  provision  and  installation  of  child  seats  and  or  booster  seats,  if  seat  belts  are  available,  shall  be  the responsibility of the hirer. The driver will not have been trained to assist.

5.9 If children are to be transported by us you will ensure that there are a sufficient number of adults present to properly supervise them and take care of them in the event  of accidents or other events and you acknowledge and  agree  that  the  Company  will  not  be  responsible  for  supervising  or  taking  care  of  them  or  deal  with  any matter where their health or care is involved.

5.9 We adhere to a strict no smoking/vaping policy in and around all our vehicles.

Liability

Limitation on our liability to you
6.1  Our  liability  to  compensate  you  for  any  loss  or  damage  (in  the  case  of  loss  or  damage  other  than  death  or personal injury) is limited to a reasonable amount, having  regard to such factors as whether the damage was due to a negligent a or omission by the Company, our employees or agents. Our liability for death or personal injury is also subject to the limitations set out in clause 8 below.

6.2 In the unlikely event of breakdown prior to reaching initial agreed pick up point, we will endeavour

to supply an alternative vehicle. Should we be unable to supply another suitable vehicle, a full refund will be offered. We will not be held responsible for consequential loss resulting from vehicle breakdown. Should a break down occur during transportation every effort will be made to supply a vehicle to continue the journey. In this instance a partial refund will be negotiated between the parties dependant on time and distance covered to that point .

6.3  We  will  use  all  reasonable  endeavours  to  ensure  that  we  deliver  the  Bride/Groom  and  Partner  1/2,  any bridesmaids and or the Mother of the Bride to the Ceremony Venue in good time for the ceremony (allowing for the Bride to be a little late as tradition requires) however we are unable to guarantee the road conditions or any traffic  or  accidents  on  the  route  or  adverse  weather  conditions  and  we  will  not  be  liable  for  any  missed ceremonies or other events which may be time dependent.

6.4   All property and luggage remains at all times the responsibility of the passengers. We accept no responsibility or liability for the loss or damage, however caused, either whilst in transit or when left in the vehicle. The drivers cannot hold/store/safeguard/transfer any items in the vehicles.

Duration and termination

7.1  This  contract  shall  come  into  effect  on  the  date  that  the  Company  signs  the  Booking  Form,  and,  unless terminated  earlier  or  as  otherwise  provided  in  this  contract,  shall  terminate  automatically  when  we  have completed performing the Car and Transfer Services.

7.2  On  termination  of  this  contract  you  shall  pay  for  all  Car  and  Transfer  Services  still  outstanding  and  for  all amounts  falling  due  for  payment  after  the  date  of  termination  from  commitments  we  have  reasonably  and necessarily incurred for the performance of the Car and Transfer Services prior to the date of termination.

Sub-contracting

8.1 Although unlikely we can allow others (either in our place or together with us) to provide the Car and Transfer Services without notice to you. If other persons perform the Car and Transfer Services we will still continue to be responsible for the performance of the Car and Transfer Services and our obligations under this contract.

Contact Details

9.1 If you wish to send us any notice or letter then you should to send it to;

Beauford Events / Thomas Cavan
The Old Post Office, 1 Brook St, Walcote, Leicestershire, LE17 4JR
info@beaufordevents.co.uk or tomccavan@gmail.com 
01455 550949 / 07999144124

Should we need to  send  you  a  letter  or  notice,  we  shall  use  the  postal  and  email  addresses  you  have  given  on  the  Booking Form so please ensure these are up to date and accurate.

9.2 We require any cancellations or amendments to be made or confirmed in writing by the signatory of the Booking Form  to  protect  you  from  hoax  calls.  (Emails  on  their  own  are  not  acceptable  only  a  letter  with  an  original signature will be accepted).

Reliance on these terms and conditions

10.1 We intend to rely on these terms and conditions as being the terms and conditions of the contract between you and us. Any changes to the terms and conditions that you wish to make should be put in writing. Any changes will require our agreement.